A new version of these guidelines are currently being translated and will be published soon.

  1. BACKGROUND AND PURPOSE

Corporate social responsibility

Eika Boligkreditt AS (EBK) wishes to contribute to sustainable development for the environment, people and biodiversity. To secure EBK’s corporate social responsibility and the value proposition by the company along with the rest of the Eika Alliance, EBK will only collaborate with suppliers and service providers who meet the company’s requirements and standards. EBK aims to implement efficient procurement in terms of price, lifetime costs, quality and environmental impact. Compliance must also be ensured with national and international legislation and regulations related to human and labour rights, the environment, and combating corruption and money laundering.

Application of this policy

This policy applies to ongoing agreements with EBK and procurement of goods and services for EBK from suppliers and service providers outside the Eika Alliance. That includes agreements with investment banks/managers in EBK’s funding activities.
All procurement must accord with the principles specified in this policy. Suppliers are duty-bound to see to it that sub-suppliers also meet the requirements specified by EBK.
This policy also applies to outsourcing arrangements pursuant to EBK’s policy for outsourcing
Where procurement made via or in cooperation with Eika Gruppen (EG) is concerned, see the procurement routines for Eika Gruppen AS.

  1. ROLES AND RESPONSIBILITIES

The relevant manager is responsible for ensuring that all procurement within their area of responsibility is implemented in accordance with this policy.

  1. GENERAL PRINCIPLES FOR PROCUREMENT

Products or services procured must be environment-friendly and sustainable, with attention paid to the life cycle of a product related to such aspects as recycling.

EBK must ensure that contracts for procurement of goods and services are entered into on the best possible terms, and its purchases must be as cost-efficient as possible.

EBK must maintain the integrity of its procurement processes in relation to applicable regulations, and primarily make purchases on the basis of competitive tendering.

Procurement processes must meet requirements for equal treatment, predictability, transparency and verifiability.

In its procurement processes, EBK must ensure that no questions can be raised concerning conflicts of interest from the relationship between its employees and the supplier company or their personal interests. EBK has established a policy for dealing with conflicts of interest.

  1. REQUIREMENTS FOR SUPPLIERS

Labour rights, human rights and HSE

EBK’s suppliers must respect the UN principles on human rights, the ILO convention, and international and national legislation on pay, working hours and rights to organise.

Prohibition of child labour

The supplier must not use child labour. This concept refers to children under the age of 15 who are below the minimum age for completing compulsory education or the legal age for employment in the relevant country.

Employees under the age of 18 must not do work which could be injurious to their health or hazardous, including night shifts and overtime.

Prohibition of forced labour

The supplier must not use forced, slave or other forms of non-consenting labour. Mental and physical compulsion, slavery or human trafficking are prohibited.

Prohibition of discrimination and harassment

The supplier must not discriminate against employees or others on the basis of such aspects as gender, age, ethnicity, religion, social affiliation, disability, sexual orientation, union membership or political views.

The supplier must ensure that no employees are subject to physical, mental or verbal harassment. It must also treat everyone equitably, and strive for gender balance, diversity and inclusion in its workforce.

HSE

EBK’s suppliers must not expose employees to working conditions which could harm their life and health. The supplier must conduct health and safety assessments to identify significant risks in the company. All employees must receive training and information tailored to the risks they could be exposed to in their work.

On request, the supplier must document that HSE and safety inspections have been conducted and approved in accordance with applicable regulations.

  1. THE ENVIRONMENT

EBK’s suppliers must ensure that their operations accord with local environmental management regulations. Large suppliers should have an environmental policy to reduce possible negative impacts on the environment in the form of resource use, waste handling, hazardous substances, greenhouse gases and other emissions.

The supplier should conduct its business in such a way that goods and services delivered to EBK maintain a high level of environmental quality in terms of material selection, production processes, life cycle and use as a waste product.

  1. ETHICAL BUSINESS CONDUCT

Data protection

The supplier must comply with Norwegian (when applicable for the supplier) and international rules for storing personal and confidential information, and be GDPR compliant.

Financial crime

EBK does not tolerate any form of corruption, bribery, misappropriation or price-fixing. The supplier must actively oppose money laundering and undeclared (black) labour and take the necessary precautions to avoid this. The supplier must be consciously opposed to corruption, and its employees must be able to identify corruption and know how to deal with it.

Whistleblowing

The supplier must have a process for dealing with whistleblowing which is known to employees, and which allows employees to report irregularities without fear of reprisals. The supplier must ensure that anonymity and confidentiality are maintained. The whistleblower must receive the necessary protection.

  1. CONTRACT FOLLOW-UP

EBK will ensure that ongoing contracts are followed up to determine compliance with applicable regulations and EBK’s policy.

The company’s suppliers must note that the contract may be cancelled for serious breaches. See the self-declaration on supplier behaviour, appendix 1 to this policy.

The self-declaration or other documentation that the supplier complies with applicable regulations and EBK’s policy will be stored electronically together with the agreement with the supplier. When choosing a manager in connection with transactions, a self-declaration must be signed by the manager or corresponding documentation made available.

  1. APPROVAL OF THIS DOCUMENT

This policy was approved by the board of Eika Boligkreditt AS on 5 February 2020 and came into effect from the same date.